Authors of Papers/Chapters

1. Apply on a Call-for-Papers

Once you decide to submit on a Call-for-Papers/Invitation, you follow the link to the EquinOCS submission system provided to you. You will be guided to the EquinOCS Login page, which will be open in your browser. Click on the button “Submit now”. This will guide you directly to the submission process.


A screenshot of window where you can click on the button submit now 

  • If you already have an account at EquinOCS you will be asked to Login. After Login you will be guided to the start page where you can start with your 2. Initial Submission
  • If you yet do not have an account at EquinOCS, please follow the registration process. Once your Account has been created an email will be sent to the address you’ve stated in the registration process. Please follow the instructions in this mail to activate your account and start your 2. Initial Submission

A screenshot of window for login and register


2. Initial Submission

Once logged in, you can either submit directly from the EquinOCS start screen via clicking on “Submit now”


A screenshot of window for initial submission

or within the “Submit section” via clicking on “Submit New Paper”


A screen shot of window for submit new paper and new version
In both cases the submission dialogue opens. Here you can insert the title, the abstract, the keywords, the other authors and upload a PDF of the paper.


A screenshot of window where you can insert the title, the abstract, the keywords, the other authors and upload a PDF of the paper.


After accepting our terms and conditions and our privacy policy you are able to Submit the Paper/Chapter. 

You are able to see all your submitted papers for one project in the "Submit" window, including their current status.

 A screenshot of window for status of submission

3. Get feedback from reviewers

Once the paper decision is made by PC Chair/Volume Editor, you will automatically notified by email. This is an example of the paper acceptance notification:


A screenashoit of example of the paper acceptance notification

This is an example of the paper rejection notification:


A screenshot of example of the paper rejection notification


This is an example of the paper “need for revision” notification:


A screenshot of example of the paper “need for revision” notification

The notifications are also visible in the system in the "Notifications" window.


A screenshot of Notifications icon


All details about paper status are displayed in the window “Submit”.

A screen shot of window for submit option

Based on the paper status, the different actions can be done on the paper:

  • View Reports and Final Submission for accepted papers, 
  • View Reports for Rejected papers, 
  • View Reports and Submit New Edited Version for papers with Revision status.


A screen shot of window for paper status


4. Submit the Revised version

You can Submit the Revised version in the "Submit" window.

A screenshot of window for submit option for revised version


You can submit a new Edited Version of the article only for articles with the "Revision" status.


A screenshot of window for Submit new version action


5. Get the Final decision

Once the final decision is made, the corresponding authors receive the notification by email. This is an example of the paper acceptance notification:


A screenshot of Email example of the paper acceptance notification

This is an example of the paper rejection notification:

A screenshot of email example of the paper rejection notification

The notifications are also visible in the system in the "Notifications" window:


A screenshot of Notification icon


The authors can see the paper status, details of the reviews and, if the article is accepted, upload the Final version of the paper.


A screenshot of window where authors can see the paper status, details of the reviews and, if the article is accepted, upload the Final version of the paper.
Detailed information on the Final Submission can be found in the next section.


6. Submit the Final version - for accepted papers

You can submit Final version of your accepted paper in the “Submit'' window


A screen shot of window for submit option


by clicking on “Submit Final Version”.


A screenshot of window for Submit Final Version


At the moment of Final Upload, you can check and make changes to the paper details such as title, author names, keywords, etc.

A screen shot of window for Final Upload, you can check and make changes to the paper details such as title, author names, keywords

You can upload the Final PDF and Source Files in zip archive format. These documents are required to produce the volume.

A screenshot of window where you can upload the Final PDF and Source Files in zip archive format. These documents are required to produce the volume


As an Author, you are responsible for clearing the necessary rights for including any third party content in your paper, you must confirm if your manuscript contains any third party content. If the material contains third party content, the necessary permissions should be obtained by you and available upon request by the Publisher. Please refer to Springer Nature Guide to Copyright and Permissions for further guidance.

A screenshot of window for Third Party Content Declaration

Click on ‘’Show the Licence To Publish’’ form to select the appropriate licence type:


A screenshot of window where you can select the appropriate licence type

When you can choose one of the categories to determine which license to publish applies for your paper and click proceed:


A screenshot of window where you can select license to publish to be applied for your paper and click proceed

After you accept the License to Publish Agreement, please accept the Terms and Conditions to finish the final submission. Once the final upload process is complete, you can return to the ''Submit'' page and see the status changes for the paper. You can upload new final versions several times if necessary.


A screen shot of window for submission status.

All authors of the paper receive the confirmation of the Final Upload by email.


A screenshot of example email confirmation for all the authors for the final upload

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